Title:  Accounting Technician II (Community Resources)

DUTY STATEMENT:

This specification is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned. Ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, the ability to work productively and professionally as a member of a team or work group and to interact appropriately with internal and external contacts, are basic requirements of all positions at Arapahoe County. Supports the County's strategic plan and goals.

GENERAL DESCRIPTION OF JOB:

The Accounting Technician II is responsible for performing a variety of technical accounting duties associated with the paying, classifying, recording, and reporting of County, State, and Federal funds to support the fiscal operations of Community Resources. Duties assigned cover a broad range of accounting functions including general accounting, analysis, and reconciliations.

DUTIES:

General Accounting Duties/Month-End

• Works with the accounting team to update and maintain department internal orders (IO), Cost Centers (CC) and General Ledger Accounts (GL), along with related schedules.
• Participates in the month-end close process, providing analysis, reporting and support to the program accounting specialists.
• Analyzes and reviews financial reports including department expenditures, accounts receivables, and various accounting transactions within SAP to ensure proper reconciliation.
• Prepares accounting journal entries ensuring appropriate documentation and classification.

Accounts Payable/Accounts Receivable

• Reviews fiscal source documents and schedules to ensure AP is within budgeted limits, documents are complete, mathematical accuracy, proper authorizations, sufficiency of information and proper fund/account combinations before entering information into accounting systems and related accounting schedules.
• Responsible for vendor maintenance: vendor set-up, vendor file hygiene, and vendor relations and communication. Communicates with leadership on vendor issues and concerns.
• Reviews, enters, and reconciles JPMorgan purchase card transactions. Maintains P-Card schedules, files, and authorizations. Performs annual P-Card audit. Trains department staff on P-Card processes, requirements, and policies.
• Reviews, approves, and processes Arapahoe Foundation disbursement requests.
• Processes and records accounts receivables.
• Completes cash journal cycle for accounts receivables to include entry into SAP and bank deposit.
• Assists in collection of past due invoices.

Purchasing

• Reviews and enters purchase orders (PO) (purchase requisitions) into accounting systems. Maintains PO schedule. Analyzes PO budgets and expenditures as part of month end close. Annual review and annual close process as directed by the finance department. Trains department staff on PO process, requirements, and policies.

Support & General

• Assists Division Manager with the review, update and evaluation of internal controls, policies, and procedures over accounting activities.
• Receives and provides cross training in functional areas to ensure business operation continuity.
• Reviews and maintains updated work instructions.
• Maintains files and records as related to position duties.
• Serves as backup timekeeping administrator for Community Resources.

REQUIREMENTS:

Skills, Abilities and Competencies:

• Knowledge of accounts payable, accounts receivable, and basic accounting principles/practices, under GAAP.
• Understanding of grants, allowable costs, and the OMB Uniform Guidance (2 CFF Part 200).
• Strong mathematical aptitude and attention to detail and accuracy.
• Proficient in Microsoft Office Applications, including Excel, Word, and Outlook, and ability to navigate and function efficiently within accounting systems.
• Ability to function as a team and work collaboratively and professionally, maintaining a friendly, helpful and supportive demeanor with all contacts.

Behavioral Competencies (these are required for all positions at ACG):

• Accountability
• Accessibility
• Inclusivity
• Integrity

Education and Experience:

• High School diploma or GED equivalent
• 5+ years entry level accounting experience
• Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered.

Preferred Education and Experience:
Bachelor’s degree in Accounting or Finance

Pre-Employment Additional Requirements:
Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check.

WORK ENVIRONMENT:

Work is generally confined to a standard office environment.

PHYSICAL DEMANDS:

The following are some of the physical demands commonly associated with this position.

• Spends 90% of the time sitting and 10% of the time either standing or walking.
• Occasionally lifts, carries, pulls or pushes up to 20 lbs.
• Occasionally uses cart, dolly, or other equipment to carry in excess of 20 lbs.
• Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
• Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.
• Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
• Visual capacity enabling constant use of computer or other work-related equipment.

Definitions:

• Occasionally: Activity exists less than 1/3 of the time.
• Frequently: Activity exists between 1/3 and 2/3 of the time.
• Constantly: Activity exists more than 2/3 of the time.