Title:  Business Associate III (Open Spaces)

DUTY STATEMENT:

This specification is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned. Ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, the ability to work productively and professionally as a member of a team or work group and to interact appropriately
with internal and external contacts, are basic requirements of all positions at Arapahoe County. Supports the County's strategic plan and goals.

GENERAL DESCRIPTION OF JOB:

The Business Associate III performs a variety of professional accounting duties associated with the classifying, recording, and reporting of Open Spaces funds, in addition to administrative responsibilities to support the operations of the Open Spaces department. Supports Open Spaces staff, Fair and Events staff, and CSU Extension.

DUTIES:

• Sorts, routes and codes invoices, and directs invoices to correct staff for approval. Responsible for processing approved EnergyCap invoices through SAP for payment.
• Creates purchase requisitions and purchase orders as requested in accordance with County’s Purchasing Guidelines.
• Enters purchase orders, invoices, receipts, and journal entries into the County’s accounting software system (SAP).
• Serves as point of contact for payment-related vendor questions.
• Serves as Payroll Administrator for the department, which includes monitoring bi-weekly payroll entries and communicating with managerial staff to ensure correct information has been submitted in the SAP timekeeping system and processed in a timely manner. Investigates errors in the time recording system and elevates problems to appropriate channels. Acts as the point of contact for staff questions.
• Routing contracts for approval and inputting contracts and related documents into the County’s contract management system.
• Manages staff cell phone accounts.
• Assists staff with travel arrangements and reimbursement of travel expenses.

REQUIREMENTS:

Skills, Abilities and Competencies:

• Knowledge of accounting principles, basic budget and accounts payable practices. Experience working in SAP is a plus.
• Organizes and prioritizes work activities so that work is completed thoroughly, accurately, and efficiently.
• Ability to communicate effectively, both verbally and in writing, with coworkers, elected officials, department heads, supervisors, vendors, and the general public.
• Ability to take responsibility for all work activities and actions; acknowledges and learns from mistakes without blaming others; recognizes the impact of one’s behavior on others.
• High proficiency in the use of software, including MS Word, MS Excel, MS PowerPoint, MS Outlook, and Adobe Acrobat.
• Excellent time management skills.
• High attention to detail.

 

Behavioral Competencies (these are required for all positions at ACG):

• Accountability
• Accessibility
• Inclusivity
• Integrity

 

Education and Experience:

• High school diploma or GED is required.
• 2+ years progressively responsible administrative, office, financial, and general accounting experience.
• Any equivalent combination of education and work experience that satisfies the requirements of the job may be considered.

 

Preferred Education and Experience:

• Associates/Bachelor’s degree in Accounting or related field.
• Knowledge of basic accounts payable practices.
• Must have excellent computer and typing skills.

 

Pre-Employment Additional Requirements:
Must successfully pass pre-employment testing, which may include an acceptable motor vehicle record (MVR) check and background check.

 

Post-Employment Requirements:

• Position may require working evenings and weekends on occasion.
• Work locations and facilities are subject to change based on business need.
• Possession of a valid Class “R” Colorado Driver’s License or the ability to obtain one within two weeks of appointment.
• Certified notary or ability to get certified within three months of hire.

WORK ENVIRONMENT:

• Work is generally confined to a standard office environment. However, position does require sun exposure and walking on uneven ground when setting up for, participating in, and breaking down set-up for special events that occur typically in an outdoor environment.
• Hours are typically Monday through Friday, 8 a.m. to 4:30 p.m. May be required to work additional hours as business needs dictate. Start and/or end time may vary as business needs dictate.

PHYSICAL DEMANDS:

The following are some of the physical demands commonly associated with this position.

• No unusual physical demands are associated with this position.
• Spends 90% of the time sitting and 10% of the time either standing or walking.
• Occasionally lifts, carries, pulls, or pushes up to 20 lbs.
  Uses cart, dolly, or other equipment to carry in excess of 20 lbs.
• Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
• Verbal and auditory capacity enabling interpersonal communication through automated devices, such as telephones, radios, and similar, and in public meetings and personal interactions.
• Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
• Visual capacity enabling constant use of computer or other work-related equipment.

Definitions: